Contractor's Guide to QuickBooks Pro 2005,9781572181564

Contractor's Guide to QuickBooks Pro 2005

by
Edition: 8th
ISBN13: 9781572181564
ISBN10: 1572181567
Format: Paperback
Pub. Date: 2005-06-30
Publisher(s): Craftsman Book Co
List Price: $53.22

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Summary

According to a recent national survey, more construction contractors use QuickBooks Pro and QuickBooks than all other accounting programs combined. And for good reason. QuickBooks Pro excels at all the routine paperwork in a construction office: writing checks, keeping track of your bank balance, sending out invoices and statements, creating up-to-the-minute profit and loss statements for the month, year or by job, writing payroll checks, paying suppliers and subcontractors, tracking job costs, comparing estimated and actual costs for each job, and much more.

Table of Contents

Introduction 5(1)
Why You Need This Book
5(1)
What You Can Expect from This Book
6(1)
QuickBooks, QuickBooks Pro, or Premier: Contractor Edition?
7(2)
Why Should You Believe Us?
9(3)
What's on the CD?
12(1)
How Do I Use This CD?
13(4)
Setting Up Your QuickBooks Pro Company
17(16)
QuickBooks Pro Company Files
18(1)
Begin with Our Sample and Company Data Files
19(4)
Upgrade to QuickBooks Pro Version 2005
23(2)
Convert from Quicken to QuickBooks Pro
25(5)
Convert an Existing Data File to Our Setup
30(3)
How to Set QuickBooks Pro Preferences
33(22)
General Preferences
33(1)
Accounting Preferences
34(2)
Checking Preferences
36(2)
Finance Charge Preferences
38(3)
Jobs and Estimates Preferences
41(1)
Payroll and Employees Preferences
42(1)
Purchases and Vendors Preferences
43(2)
Reminders Preferences
45(1)
Reports and Graphs Preferences
46(1)
Sales and Customers Preferences
46(2)
Sales Tax and Send Forms Preferences
48(2)
Service Connection Preferences
50(1)
Spelling Preferences
51(1)
Tax: 1099 Preferences
52(2)
Time Tracking Preferences
54(1)
Chart of Accounts
55(20)
How to Use the Sample Chart of Accounts
57(6)
Change, Add to, and Print Your Chart of Accounts
63(2)
QuickBooks Premier: Contractor Edition Features
65(1)
Loan Manager
66(9)
Items
75(10)
Entering Items for a Non-Inventory Based Business
76(2)
Entering Items for an Inventory Based Business
78(2)
Creating a Group of Items
80(1)
Entering Non-Job Related Items
81(4)
Payroll Items
85(18)
Using Payroll Items to Track Workers' Comp Costs
85(8)
Using Payroll Items if You Don't Track Workers' Comp
93(3)
Including Sole Proprietor and Partners' Time Costs in Job Costs
96(7)
Classes
103(4)
Using Classes to Track Cost Categories
103(1)
How to Create a Class
104(3)
Customers and Jobs
107(8)
How to Set Up a Customer
107(4)
Adding a Job for a Customer
111(3)
Exporting or Printing Your Customer List
114(1)
Vendors and Subcontractors
115(6)
Setting Up 1099 Vendors
115(4)
Setting Up a Non-1099 Vendor
119(2)
Employees
121(8)
Setting Up Your Employee List
121(8)
Opening Balances
129(6)
Entering Opening Balances in QuickBooks Pro
129(1)
Entering Invoices for Accounts Receivable
130(2)
Entering Bills for Accounts Payable
132(3)
Organizing Work Flow
135(8)
Setting Up Your Office Files
136(3)
Organizing Your Payroll
139(1)
Keeping Office Paperwork Current
139(4)
Estimating
143(8)
Using a Summary Estimate You Make Outside of QuickBooks Pro
144(2)
Customizing an Estimate Form
146(1)
Memorizing an Estimate
147(2)
Estimates and Progress Billing
149(1)
Getting Detailed Estimates
149(2)
Receivables
151(24)
Four Ways to Invoice a Customer
152(10)
Tracking Change Orders On Estimates
162(2)
How to Handle Retainage
164(5)
Recording a Payment You Receive
169(1)
Recording a Deposit
170(1)
Recording a Job Deposit
171(4)
Payables
175(16)
Creating and Using Purchase Orders
176(1)
Using Purchase Orders to Track Multiple Draws and Committed Costs
177(4)
Entering Bills Without Purchase Orders
181(2)
Selecting Bills for Payment
183(1)
Printing Checks
184(2)
Vendor Workers' Comp Reports
186(5)
Payroll
191(14)
Entering a Timesheet
191(4)
Processing Employee Payroll
195(6)
Allocating Sole Proprietor or Partner's Time to a Job
201(4)
Using QuickBooks Pro on a Cash Basis
205(8)
How to Record a Check
206(3)
How to Record a Deposit
209(2)
Checking Your Transactions with the QuickBooks Pro Register
211(2)
Reports
213(34)
How to Modify Reports
213(4)
Using Our Memorized Reports
217(17)
Using Jobs, Time & Mileage Reports
234(13)
End of Month and End of Year Procedures
247(14)
Reading and Understanding Your Financial Reports
255(4)
End of Year Procedures
259(2)
Real Estate Development
261(26)
New Accounts
261(1)
Setting Up a Development Job
262(1)
Using Items to Track Construction Costs as WIP
263(2)
Land Purchase Transactions
265(4)
Personal Loans
269(6)
Development Loans
275(4)
Construction Loans
279(3)
Recording the Sale of a Property
282(5)
Appendix A Estimating with QuickBooks Pro
287(14)
Three Good Reasons to Try QuickBooks Pro Estimating
287(1)
A Road Map to Your Destination
288(1)
Setting Preferences for Estimating
289(2)
Building Your Item List
291(2)
Creating an Estimate in QuickBooks Pro
293(3)
Turning an Estimate into an Invoice
296(3)
Tidying Up Your Company File
299(2)
Appendix B Job Cost Tracking and Importing Estimates
301(34)
Estimates into Invoices
304(1)
Handling Tax
304(2)
Using Items for Job Cost Tracking
306(2)
Help Learning National Estimator
308(1)
Estimating with National Estimator
309(14)
Converting Estimates with Job Cost Wizard
323(12)
Index 335

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